3 Overlooked Items Your Lease Should Include
Any seasoned landlord knows the importance of an air-tight lease agreement. For some, that means paragraph after paragraph detailing every imaginable scenario and conflict. For others, it’s just a couple of pages. Neither approach is necessarily better than the other. In fact (and this shouldn’t be news to you), length has no effect on the legal validity of a lease. But there are a few key pieces of information that do make a difference. Here’s three often overlooked phrases you should consider adding to your lease agreement.
Joint and Several Liability Clause
A Joint and Several Liability Clause is short, simple, and oh-so sweet for nearly any landlord signing a lease with multiple tenants. It stipulates that every tenant is responsible for the entirety of the lease agreement. In other words, in regards to the tenant-landlord relationship, the tenants are treated as a single entity. Roommate Joe skips town and is entirely unreachable? Too bad roommate Bob, your landlord can still require full payment of the rental rate. Suzy has been paying her portion of rent on time but Bridget has not? Both can be evicted – and because of this, it often turns Suzy into your debt collector. This powerful clause grants you a great deal of flexibility and control.
And while some argue that the very act of signing multiple tenants to a lease agreement implies joint and several liability, why risk it? In some housing courts, this argument holds up, in others, it doesn’t. And removing any doubt requires so little effort.
Here’s an example:
All tenants and co-signers shall be held jointly and severally liable for all terms and obligations under this Lease.
That’s it. In 19 words, you’ve closed many of the loopholes and points of conflict that arise between a group of tenants and their landlord.
Set your Subletting Groundrules
Subletting is an instance in which it pays to be specific. Each landlord may have a different subletting policy that’s informed by the clientele you rent to and the location of your property. If you haven’t thought about this policy before, you’re one of the lucky ones that hasn’t yet been burned by an irresponsible or destructive sublettor. Without it, you can enter murky legal waters when trying to deal with the tenant of a tenant who punched a hole in a wall or suddenly stopped paying rent.
Things to consider include your right to screen the sublettor, your right to refuse the sublettor, the tenant’s continued responsibility after a sublettor has moved in, and the way in which you’ll handle the security deposit.
Our recommendation? Be assertive in all respects. If you run screening reports, require that the sublettor pay for their own before renting. Reserve the right to deny any sublettor at your own personal discretion (check state law for any restrictions on such a policy). Stipulate that the original tenant continues to be joint and severally liable for any rent, damages, or other obligations. And define clear assignments for the security deposit (is the original deposit returned and replaced? Do you require an additional deposit?).
Ultimately, after weighing the pros and cons of subletting, you may decide to deny it all together (don’t forget to write this into your agreement). But if you do permit your tenants to sublet, devote a few lines of your lease to the rules surrounding it.
State Laws and your Lease
Ok, ok, this isn’t so much a phrase or section that needs to be added, so we’re kind of cheating. But it’s still important to address. Every state has their own rules and regulations regarding the tenant-landlord relationship. Typical items specific to each state include the rules surrounding security deposit return and the termination clause. Even the two clauses above – joint and several and subletting – may be addressed by state statutes. Take the time to understand your state’s rules to ensure your lease is in total compliance.
So, even if you’ve been renting your properties for five, ten, twenty years with nothing but sunshine and rainbows, there’s always one tenant that will show up and bring the rain clouds. It’s best to prepare yourself with an airtight lease and avoid the headache before it even arises.
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